Cost of Sitting Inventory

As a restaurant owner, it's important to constantly manage your inventory to maintain profitability and optimize operations. One of the most significant costs associated with inventory management is the cost of sitting inventory. Sitting inventory refers to the stock of goods that have been purchased but have not yet been sold. These goods occupy storage space, tie up capital, and run the risk of becoming outdated or damaged, resulting in a loss of revenue.

The cost of sitting inventory can have a significant impact on a restaurant's bottom line. There are several direct and indirect costs associated with holding inventory, which can add up quickly.

Direct Costs

The direct costs of sitting inventory include the purchase cost of the inventory, storage expenses, and the cost of maintaining and managing the inventory. The purchase cost of inventory is the cost of acquiring goods from suppliers, and it can vary depending on the type of goods and the market conditions. Dashy Dash is the ideal tool to monitor these price changes from your suppliers so you are always getting the best price and not overpaying when you don't need to. The storage expenses include rent, utilities, insurance, and equipment maintenance costs. The cost of maintaining and managing inventory includes wages and salaries paid to inventory management staff and the cost of software and technology used to track and manage inventory.

Indirect Costs

The indirect costs of sitting inventory are the opportunity costs associated with tying up capital in inventory. This capital could have been used for other purposes, such as investing in marketing or expanding the business. Additionally, sitting inventory ties up storage space that could have been used for other purposes, such as seating customers or preparing food. This reduces the overall efficiency of the restaurant and can result in lost revenue.

The cost of sitting inventory can be particularly high for perishable items such as fresh produce, meat, and seafood. These items have a limited shelf life, and if they are not sold quickly, they can spoil and become unsellable, resulting in a loss of revenue.

Reducing the Cost of Sitting Inventory

There are several strategies that restaurants can use to reduce the cost of sitting inventory:

  1. Accurate forecasting: Accurate forecasting of demand can help restaurants purchase the right amount of inventory to meet customer demand without overstocking. This can be done by analyzing historical sales data and market trends.
  2. Just-in-time inventory: Just-in-time inventory management involves ordering inventory only when it is needed, reducing the amount of sitting inventory. This requires close coordination with suppliers and a robust supply chain management system.
  3. Minimizing waste: Minimizing waste can help reduce the cost of sitting inventory, particularly for perishable items. This can be done by implementing inventory management systems that track expiration dates and implementing food rotation procedures.
  4. Negotiating with suppliers: Negotiating with suppliers for better pricing or more flexible delivery schedules can help reduce the cost of sitting inventory. (Dashy Dash will help you bring down cost by comparing prices from multiple suppliers so you know who to buy from).


While taking inventory may not be enjoyable, it's important to think of your inventory as real money and manage it accordingly. By speeding up your turnover rate, you can take inventory more frequently but with less to count. Investing in technology, such as Dashy Dash that manages invoices, compares prices and helps you discover new products allows you to make more informed purchasing decisions. By working smarter and reducing inventory costs, you can free up cash and reduce risk of loss for your business.

About Dashy Dash

Dashy Dash is a free community powered tool that makes it easy to manage invoices, discover new products & compare prices to help you save money.

With Dashy Dash restaurants and bars can...
...Automatically catch rising prices before they spin out of control
...Benchmark the prices they pay for supplies against those paid by other restaurants and bars
...Easily find alternative products and suppliers in their area

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